• Monday–Friday: 6a–8p
• Saturday: 9a–6p
• Sunday: 12p–5p
• If your event is outside of the above hours of operation, an additional $25/hour is charged for an attendant to be present.

• Full payment is due when making a reservation.
• Renter assumes liability for damage to the facility by the renter’s hired contractors.
• Damages to the facility or items used will be communicated and billed within one week of the event.
• Any concerns or disappointments with an event must be communicated within 3 days of the event to allow us time to make it right.
• There is an additional $250 cleaning fee if the facility is damaged, left dirty, or belongings have not been removed.

• ALL cancellations must be submitted in writing – an email is acceptable.
• There is a $25.00 non-refundable cancellation processing fee for all rental reservations.
• Renters may receive a full refund (minus $25 cancellation fee) up to 30 days prior to the event date.
• If an event is cancelled 15-29 days prior to an event, a 50% refund will be given.
• No refunds will be given within 14 days of the event date. 
• Early entry or late vacating, beyond event time, by you or your hired contractors (caterers, florist, musician, etc.) will result in additional fees.

• No food or beverages may be left/stored in the kitchen after your event time is complete. The kitchen area and all items used must be cleaned prior to check out.

• Before/after building hours, an additional fee of $25/hour will be applied for an attendant to stay after hours for events.
• Early entry or late vacating, by you or your hired contractors (caterers, florist, musician) will be charged at our standard rental rates.
• Firearms are not permitted in the building. (Colorado SB24-131)

Tables and chairs are included in the event rental and will be arranged according to the event set-up provided by the renter.  A template is available upon request.
Set-up must adhere to fire code and must be approved by Community Center staff.
Event set-up must be received no later than 1 week prior to event. If it is not turned in, the set-up will be determined by the Community Center staff.
Once the staff has setup the room according to the renter’s instructions, any further changes are the responsibility of renter.

Decorations may not be nailed or stapled to any part of the walls, ceiling, or floors. Painter’s tape may be used. Rice, confetti, birdseed, glitter, smoke machines, fog machines, bubble machines, etc. are prohibited in or around the premises. No open flames are allowed except for fuel cans used to keep food warm on a buffet. All decorations must be removed from the facility after the event.

Music/noise level must be appropriate, as to not disturb regular operations or other facility events and must be kept at a reasonable level as dictated by Community Center Staff.

A private party with a limited guest list can serve alcoholic beverages to guests who are 21 years old or older. However, if you plan to invite the public or sell alcoholic beverages at your event, you will need a permit from Larimer County. Please see the Resource Guide for Alcoholic Beverage Service (Special Events Permit (estes.org)) if you plan to serve alcoholic beverages at your event. (URL: https://dms.estes.org/weblink/ElectronicFile.aspx?docid=77448&dbid=0)

• Facility renters are required to leave the room in the same clean condition it was in when they arrived.
• Renters must fill out a Site-Use Checklist at the end of the event and give it to the attendant.
• Clean up includes:
  • Wiping tables and chairs
  • Cleaning any spills or messes immediately (cleaning supplies are provided)
  • If kitchen is rented, clean all surfaces, sweep/mop, and remove all trash from the kitchen area.
  • All decorations, litter, and other debris must be removed or disposed of properly. Trash must be bagged and placed in designated bins located within the area being rented.
  • Clean up must be completed before the end of your rental time.
  • EVCC will not store nor be held liable for property left on the premises. Any property left will be disposed of or put in lost and found.
• There is an additional $250 cleaning fee if the facility is damaged, left dirty, or belongings have not been removed.